Life is busy. Work is busy. Striking a work-life balance is not always easy. But one way to ensure productivity and focusing on the right tasks is to have an effective to-do list. That’s how we roll at Office and Co. An effective to-do list will help you determine where to focus your energy on any given day. There are also many online task project management tools available that help set up effective to-do lists for teams.
To-do list mistakes to avoid
We know it’s great to tick things off a list, but don’t waste your time on easy-to-complete tasks just to have a sense of accomplishment, rather outsource these non-important tasks so you spend time on the more urgent and important tasks.
Having a long to-do list that can never be completed in a day is setting yourself up to failure, and it wastes a lot of your energy stressing about how you’re going to get to the end of the list. This just makes you less productive.
How to create an effective to-do list
Simple is best
Make sure your list has only between 3 and 5 things on it, on any given day. This will help you focus on and prioritise your workload.
End with the list
Write your to-do list for the next day at the end of your workday or the night before. This will help you start your day with clarity.
First things first
Try to get to your first item first thing in the morning. And, make sure it’s your urgent and important task. Yes, that’s before checking emails and making phone calls. This sets your tone for the day; one that’s proactive rather than reactive.
Create a mind dump
If you find your mind is always worrying about non-important tasks, take 5 minutes to write down everything you think you need to do in the next week. These things can be personal or business-related. This will get it out of your head. Once this is done, put the list away. It is not your to-do list – it’s just the process of clearing your mind so you can refocus on your priority tasks.
Not important, important things
If there is a non-important task that you just can’t get out of your head, something that is stopping you for being productive – for example, a stain on the carpet or cleaning up your desk. Give yourself the right to procrastinate or just remove the anxiety these things bring by getting them done quickly. Once done, you can move forward and stop wasting time.
Choose the right support
Using a notebook is fine if it’s just you, but task tracking on paper doesn’t work in a collaboration or team environment. Using online programs such as Slack, Asana, or MS Teams is a great way to know where your team is with regards to completing urgent and important tasks. These programs have great systems whereby you can manage and create effective to-do lists for your team’s tasks, organised by due date, project, person, etc.
If you’re looking for a coworking office space or satellite office in order to get cracking on your to-do list, Office and Co. have you covered with a variety of office buildings in Cape Town or Gauteng.
What next? Get in touch and explore investing in office rental space today!
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